Google Tasks

Manage Google Tasks lists and tasks from your flows: create, complete, reopen, move, and clear completed items. Agents capture actionable email and events as tasks and confirm before sweeping a shared list.

13 actions available

An actionable email arrives in the connected user's inbox

Agent reads the sender, subject, and the request in the body

Agent confirms the message actually warrants a task

Agent picks the task list and a due date for the follow-up

Agent creates the task with the sender and subject in the notes

Agent records the source so the task carries its context

A task the agent is unsure warrants a follow-up is routed for a person to confirm

What This Integration Enables

FlowRunner agents use Google Tasks to capture and organize work as decisions, not manual entry. An agent can create tasks from emails, forms, or calendar events, add follow-up items after a meeting ends, and mark them complete or reopen them as a workflow progresses. It can move tasks between lists or reposition them under parents, and periodically clear completed tasks to keep active lists clean. The routine capture and housekeeping run on their own. The judgment call about whether something is really a task, or whether a batch of completed items is safe to clear, is where the agent stops to ask.

Without FlowRunner

Inbox as to-do list Follow-ups live in the inbox until someone copies them into a list

Dropped follow-ups Requests slip because no task was created

Cluttered lists Completed items pile up and active work is hard to see

With FlowRunner

Emails become tasks Actionable messages are captured as Google Tasks the moment they arrive

Nothing slips Every request that needs follow-up gets a task with a due date

Tidy active lists Completed items are cleared on a schedule so active work stays visible

Use Case Scenarios

Email to Follow-Up Task

An actionable email arrives. The agent reads it, picks the right task list and a due date, and creates a task with Create Task, putting the sender and subject in the notes so the context travels with it. The inbox stops doubling as a to-do list.

Post-Meeting Follow-Ups

When a calendar event ends, the agent creates follow-up tasks with Create Task for the action items, then calls Complete Task as each is handled. Because the agent reacts to the meeting ending, the follow-ups are captured while the discussion is fresh.

Scheduled Cleanup with a Confirmation Gate

On a schedule, the agent tidies active lists by clearing completed items with Clear Completed Tasks. When a list still has recently completed items that may need review before they are hidden, the agent does not clear blindly. It flags the list owner to confirm the cleanup before completed tasks are moved out of view.

Human-in-Loop Highlight

When an agent is about to run Clear Completed Tasks on a shared list, it does not just sweep it. Clearing hides completed items from default listings, and on a list others rely on that can bury work someone still wanted to see. The agent pauses and routes to the list owner through their preferred channel: "List '[Task List]' has [N] completed items, [M] finished in the last day. Clear them now or hold?" The owner decides, and the agent runs Clear Completed Tasks only on confirmation. Routine capture runs on its own; sweeping a shared list reaches a person first.

Agent processes routinely

Detects exception requiring judgment

Clear match Continues automatically

Ambiguous Routes to human via preferred channel

Human decides

Agent resumes with decision

Agent Capabilities

13 actions

Task Lists

Create Task List Creates a task list in the connected user's account. Used to provision a list for a project or workflow.
List Task Lists Lists all task lists, including the default "My Tasks". Used to resolve which list to file work in.
Update Task List Renames a task list, preserving its other properties. Used to keep list names in sync.
Delete Task List Permanently deletes a task list and all its tasks. The default list cannot be deleted. Used in cleanup.

Tasks

Create Task Creates a task with a title, notes, and a due date, optionally positioned as a subtask or after a sibling. Used to turn a message, event, or row into tracked work.
Get Task Retrieves a single task with its title, notes, status, and due date. Used to read current state before acting.
List Tasks Lists tasks in a list, optionally filtered by due-date and completion-date range. Used to find the tasks a workflow should process.
Update Task Updates a task's fields, changing only the ones provided. Used to reschedule or edit a task.
Complete Task Marks a task completed, recording the completion time. Used to mark work done.
Reopen Task Reopens a completed task and clears its completion time. Used to reverse a premature close.
Delete Task Permanently deletes a task and its subtasks. Used in cleanup.
Move Task Moves a task to another position, under a parent, or to a different list. Used to reorganize work.
Clear Completed Tasks Clears completed tasks from a list by marking them hidden. The items are not deleted and can still be retrieved with Show Hidden. Used to keep active lists tidy, gated behind a human confirmation on shared lists.

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